For all purchases—including maintenance contracts, services, spares, machinery, goods, and materials—with an aggregate value exceeding RM300, a Purchase Request (PR) must be raised by the requestor. The Procurement Department will then seek quotations (RFQ) from approved and recommended suppliers.
RFQ requests shall use the standard form or price breakdown format, with submissions preferably via email. Where applicable, suppliers may be invited for a site visit to better understand the scope of work (SOW) before submitting quotations.
Quotations will be jointly evaluated by the Procurement Department and requestor. Upon confirmation of the award by NUR, the Purchase Order (PO) will be issued to the selected supplier.
For purchases exceeding RM200,000 (inclusive of SST), a formal Tender process is required. However, where the estimated value is around RM200,000, with potential for variations above or below, the following conditions apply:
a. Uncertain Purchase Value (Approx. RM200,000):
An RFQ will be issued. If at least one compliant bid is below RM200,000 and meets technical requirements, the purchase may proceed as a normal quotation. If all compliant bids exceed RM200,000 or those below do not meet requirements, a formal Tender shall be initiated with fresh submissions.
b. Tender Issued, Quotation Below RM200,000 Received:
If a Tender is issued and at least one bidder quotes below RM200,000, a full evaluation will proceed. Should the bidder meet all requirements and be recommended, the Tender process may be lifted and proceed as a normal quotation. If not, the Tender will continue until completion.